Wedding Day Directing Services

Day of coordination is meant for the bride who already knows what they want for design, has the ability and confidence to plan every aspect of the wedding. This includes budgeting, interviewing and hiring all vendors, negotiating contracts, keeping track of scheduled payments, creation of design and layout of venues, purchasing and renting of all items and guest management. With approximately one month prior to the wedding date your wedding planner will come along side you to tie up all loose ends and be your point of contact for the day of. Our responsibilities include:

    Six Weeks Prior

  • Receive ALL contracts from bride and groom
  • Three to Four Weeks Prior

  • Review of vendor’s contracts with client
  • Review timing, distance of travel, and miscellaneous concerns
  • Create extensive timeline for all wedding related activities for bride/ groom / bridal party
  • Schedule with bride and groom final walk through of ceremony and reception sites
  • Two Weeks Prior

  • Contact all vendors to clarify all contractual obligations
  • Assist with negotiations if contracts are in disagreement
  • Coordinate with ALL vendors as to arrival time and location for day of wedding
  • Coordinate clergy for rehearsal if applicable
  • Give bride extensive timeline for all wedding related activities for bride / groom / bridal party
  • One Week Prior

  • Attend with bride and groom final walk through of ceremony and reception sites
  • Verify all final payments with vendors
  • Rehearsal Coverage

  • Final collection of wedding items to be set up on wedding day, such as candles, photographs, guest book, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, menu cards, etc..
  • Assist/Direct wedding rehearsal including processional and recessional
  • Confirm seating of honored guests
  • Educate ushers on “within the ribbons” and special guests seating for wedding day
  • Confirm with bridal party locations for getting dressed and photography start times for day of wedding
  • Wedding Day

  • Lead Coordinator will be the liaison between the bride and vendors at both ceremony and reception venues ensuring a flawless event
  • Assure all services are provided as contracted by vendors
  • Arrive at the ceremony site a minimum of one hour prior to guests’ arrival
  • Assist with distributing and pinning of bridal flowers
  • Provide an extensive “emergency” wedding kit
  • Escort bridal party at start of ceremony to their respective places
  • Arrive at the reception site a minimum of one and a half hours prior to guests’ arrival
  • Arrange and set up toasting glasses, cake cutters, place cards, guestbook, menu cards and favors. (Items are to be assembled and void of any wrappers or stickers.)
  • Light reception candles
  • Greet guests upon arrival to reception
  • Coordinate schedule of event to include -bridal party for introductions, special dances, toasts, cake cutting, bouquet toss, anniversary dance, special exit, i.e. vintage car, horse/carriage
  • Prepare parting gifts for guests at end of evening
  • Coordinate bride and groom send off at end of evening
  • Arrange final destination of wedding gifts at end of the evening

THIS PACKAGE INCLUDES:
• 1 LEAD COORDINATOR AND TWO ASSISTANTS.

UP TO 6 HOURS OF PRE-WEDDING CONSULTATION TO BE UTILIZED ANYTIME THROUGHOUT THE PLANNING PROCESS IN PERSON OR BY PHONE AS BRIDE CHOOSES TO DISCUSS ANY RELATED ITEMS FOR THE WEDDING DAY INCLUDING VENDOR RECOMMENDAITON AND ACCOMODATIONS.